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Essential Features of Software for Running a Board Meeting

There are a variety of applications that can be used to conduct a board meeting. However, only a few provide the essential features that will ensure a smooth sailing process that yields results. Some of the most crucial features to look for include an intuitive UI as well as strong document sharing capabilities, and clear transparency on meetings and the actions taken.

Make sure that all participants have access to the most important board books and other documents via efficient file-sharing solutions. Centralizing and streamlining the document-sharing process will allow meeting attendees to review files before and after meetings, encouraging better discussion and making decisions.

Certain software for board meetings also record the votes taken during the meeting. This will provide a permanent record of the decision taken. This is an important feature to improve transparency and accountability.

One feature that is worthy of a mention is the ability to record and edit minutes of the meeting. This can help reduce the time spent on creating the agenda for meetings and recording all the details of the discussion. Furthermore, many of these software applications allow board members to collaborate in real-time. This will simplify the process and enable the team to work in tandem to have a productive board meeting.

It is also important to ensure that any board meeting software provides printing-friendly formats. This is particularly helpful for those who don’t have an electronic device or are uncomfortable using screens for prolonged periods of time.

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